SCOPE OF ROLE: 

Reports to:  

Direct   Supply Chain Manager

Staff reporting to this post:

Direct: SC Assistant, Drivers, 

Budget Responsibilities: None

Role Dimensions: Save the Children International in Sudan is working across Sudan e.g. Sinnar state, South, West and North Kordofan, North, West & Central Darfur States, Blue Nile State and the Red Sea State in Sudan. Our thematic coverage includes child rights governance, child protection, education, health, nutrition, WASH, livelihoods, and humanitarian emergencies. We maintain diversified sources of funding including SIDA, BHA, DFATD, GSK, EC/ECHO etc.

This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions. 

Procurement and Facilities Tasks

• Under the direct supervision of Supply Chain Manager to lead in sourcing and buying of programme supplies in Geneina Office in collaboration with programme staff.
• Vehicle and generators supplies: monitoring fuel, lubricants, vehicle and generators spare parts and related supplies and produce periodic consumption report/stock status report. 
• Assist & Follow up the with procurement process to ensure availability of all claims supporting receipt documents as to be paid within the SCI payment terms.  

Warehousing Management 

• Stores Management: Responsible of Stores/warehouses supervision, including maintaining proper store records, proper stacking, proper ventilation, proper safety and security measures, etc.
• Consignee: serve as consignee responsible for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to West Darfur state for maintenance or any other purpose and responsible to dispatch them after maintenance.
• Good Receipt Note (GRN): Responsible of the preparation of Good & supplies receipts notes.
• Dispatch and transportation of goods & supplies: Perform the tasks for transportation from West Darfur state of purchased/acquired Goods & supplies. Responsible for preparation of the required detailed waybills. Follow up the loading processes and the communications with transporters and the point of delivery, until the receipt of GRN and/or authenticated waybill(s).
• Reporting: responsible for reporting on stock status and consumption tracking of all goods, supplies and items in the entire store in West Darfur states.
• Stock replenishment: maintain records of the desired minimum & maximum level as per Agency standards. Follow up on the process of replenishment of stocks of all items in the store. 
• Gate Pass: prepare gate pass to be approved for all items leaving the Office premise, and ensure adherence by all.
• TIM: Attain TIM training and further work on data provision for TIM warehouse Report.

Fleet Management

Under the direct supervision of the zonal SC Manager to;

• Ensure all vehicles are mechanically sound and in good condition at all times according to drivers standing instructions. 
• Ensure that all drivers adhere to SCI policy and procedures for vehicle services maintenance and conduct driver’s performance reviews. 
• Ensure vehicles hired by projects have agreements and payment made as agreed and on time.
• Allocate vehicles by ensuring they are assigned as per program needs and that the vehicles are fueled on specified days and fuel liters recorded in the logbook. 
• Ensure vehicle insurances and road licenses are renewed when they fall due and copies of the same are properly filed.
• Prepare and follow up arrangements for land/air transport of goods and material from HQ to FOs. 
• Prepare the necessary documents and logs. for producing the fleet monthly reports. 
• Following up with any documents related SCI vehicles (ownership, disposal and loan). 

Asset Management

• Under the direct supervision of the zonal SC Manager to work on performing the Periodical Physical Asset inventory and,

Prepare the updates for the inventory assets register (including tagging and receiving assets disposal forms).

• Assist with the HAC annual and bi-annual reports for assets, and donor report on asset section when required.
• Assist with ensuring all SCI Assets are updated on a monthly basis.

Staff, Performance Management & Capacity Building

When applicable to :-

• Lead, supervise and motivate direct reports, ensure they have clear objectives and receive meaningful feedback on their performance regularly (in line with Save the Children performance management procedures).
• Create and maintain a cooperative, collaborative and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.
• Lead on capacity building of direct line reports through coaching, mentoring and training.

Child Safeguarding

• Act as an ambassador for child safeguarding in both professional and personal life. Never abuse position of trust and authority.
• Keeping children we work with safe from deliberate harm/risk or inadvertent harm/risk. This is a top organizational and personal commitment, and the standards of behavior towards children expected by the organization should reflect both in your personal and professional life. 
• Behave towards children in a way, which reflects the Code of Conduct, CSG Code of Conduct and Child Safeguarding Policy. 
• Report any CSG issues or concerns in a timely way according to the Country reporting system and procedures. (At least two reports per year). Ask if unclear on anything to do with child safeguarding, such as which concerns should be reported, how to report concerns and how to respond to them

BEHAVIOURS (Values in Practice)

• Accountability (Essential):
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Collaboration(Essential):

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity(Essential):

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity(Essential):

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Ambition(Desirable):

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.