Key Responsibilities: 

Procurement Support

• Assist Supply Chain Officer (SC) and Specialist (SCS) in sourcing supplies and services, supporting market assessments at the national and regional levels (Capital office in Port Sudan).
• Ensure that all procurements adhere to DRC Operations Handbook guidelines and meet donor requirements.
• Support SC Officer and Specialist in managing procurements, from Purchase Requisition (PR) to final delivery, including drafting Comparison of Tender Receipts (CTR) and preparing comparison statements.
• Assist with Invitation to Bid (ITB) management tasks, including TOC reports, technical analysis, and contract awards.
• Help establish Framework Agreements (FWAs) for key program items and routine administration needs, such as bulk purchases for stationery and groceries, ensuring these practices extend to field locations.
• Develop and maintain a Vendor Database following comprehensive market surveys.

Procurement Tracking & Archiving

• Ensure all procurement trackers are updated regularly for the Capital office.
• Maintain systematic and computerized records for Low-Value Orders (LVO) and Request for Quotation (RFQ) processes.
• Ensure all procurement checklists are fully updated, verifying that no documents are missing. Scan and upload all ITB and RFQ documents to SharePoint.
• Support SC Officer and Supply Chain Team Leader (SCTL) in processing payments.
• Archive all procurement-related documents in accordance with DRC Supply Chain E-Archiving protocols.

DRC Dynamics ERP System

• Ensure proper application of DRC Dynamics Supply Chain Processes, focusing on Procure to Pay (P2P) and Asset Management.

Utilize reports and data analytics from the ERP Supply Chain System to enhance supply chain performance.