Vacancy No: KT26-01
Salary: 608 USD
Section/Unit: Program
Grade Level: D
Supervisor: Managerial to: ICT and Logistics Manager / Supply Chain Coordinator, Technical to: Health & Nutrition Unit
No. of Post: 1
Duty Station: Khartoum
Closing Date: 19 Sept 2026

Background

The Medical Warehouse Assistant, under the supervision of the ICT and Logistics Manager and in coordination with the Health & Nutrition (H&N) unit, is responsible for receiving, storing, managing and supplying drugs, medical materials and related supplies from the Khartoum central warehouse to field offices and health facilities.

Duties and responsibilities

Storage:

• Ensure proper storage, classification and organization of general warehouse items, including (non-medical items, drugs, medical and laboratory supplies, therapeutic food items), according to ALIGHT protocols and standard warehouse storage regulations.
• Ensure, in cooperation with logistics, good storage conditions in the warehouse (temperatures, humidity & light exposure) using standard tools like daily temperature control.
• Ensure, in cooperation with the logistics department, that the cold chain is functioning properly.
• Ensure that there is enough space available for receiving and checking orders.

Stock Management:

• Keep records in files about all Warehouse items, including medical and non-medical materials, according to ALIGHT protocols, both on paper-based and computer-based tools.
•  Update stock files upon arrival of new orders or when preparing a supply to send.
•  Inventory management and storekeeping, preparing warehouse reports on a monthly basis 
• Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation, goods received note, store release, waybills, stock /bin card, etc. 
• Ensure proper Transportation of supplies with logistics.
• Continuously inform the program staff of the stock levels in the warehouse and offer advice on the utilization of the stock, looking at the different grants. 
• Manage Medical and Non-medical stock as per ALIGHT protocol by doing proper follow-up of expiry dates and physical inventory.

Supply:

• Supply drugs, medical materials, therapeutic and non-therapeutic food to field offices, health and nutrition projects according to orders validated by the pharmacist.
• Prepare all supplies requested from different Program departments.
• Coordinate with (SMOH nutrition, EPI, WHO) regarding supplies to ensure efficient receipt, storage & unloading of non-medical, medical – paramedical supplies/equipment for humanitarian assistance.
• Take ultimate responsibility and accountability for the management of the Khartoum central medical warehouse, in consultation with Logistics, Health and Nutrition, Supply Chain Coordinator and the Program Manager.

Reception of Orders:

• Reception of ALIGHT orders and incoming consignments at the Khartoum central warehouse from suppliers and freight forwarders.
• Check quality and state of orders received, checking package status, packing lists, expiry dates, and batch numbers.
• Ensure proper disposal of expired items according to ALIGHT safety standards and waste management protocols in collaboration with the logistics department and the pharmacist.
• Always keep all areas of warehouses and storerooms closed and locked when not in use.
• Ensure cleanliness and tidiness of the warehouse area.

Equipment:

• Look after all equipment provided.

Minimum Qualification, Skills and Experience Required

• Minimum of 1 year of experience in warehouse management with NGO experience 
• bachelor's / Diploma in Pharmacy
• Fluent Arabic and English
• Very good with Excel
• Very good reporting skills
• Flexible with time
• Works under pressure
  
  KEY BEHAVIORS & ABILITIES
• Ability to work well under unstable security environments and administrative and programmatic pressures.
• Demonstrated ability and flexibility to adapt to changing requirements.
• Ability to work independently in a rapidly changing professional environment
• Ability to work independently while being a strong team player.
• Strong organizational, interpersonal, and communication skills.
• A team builder with excellent people skills; culturally sensitive and have the ability and  interest to identify and work with a multi-cultural team

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.