الثانوية العامة أو ما يعادلها | Business Administration

Cooperation institute

HR & Administration manager

Slice the first doner joyer | شرق

Responsibilities:
 Create company strategic recruitment and selection plan.
 Develop and implement Employee development and motivation programmes to achieve diversity goals.
 Create company strategic training and organizational development plan to meet personal, professional, and organizational needs of company employees.
 Develop overall compensation structure to ensure market compliance and competitive salary levels.
 Manage the administration of legal includes visa, health card, civil ID, insurance, passport renewal etc.
 Resolve employee disputes related to salary and other monetary benefits and grievances and mediate workplace disputes.
 Develop procedures and system solutions to improve human resources data management.
 Recommend and maintain an organizational structure and staffing levels to accomplish company goals and objectives.
 Evaluate company culture and provide recommendations on changes to accomplish company goals and objectives.
 Develop manpower plan for each financial year and agree for the HR phasing with each department head and MDs.
 Perform periodic cost and productivity analyses through data gathered from accounts.
 Ensure all policies and procedures are developed, approved, communicated and administered to all employees.
 Work with managing directors to develop business and five-year business plans for the HR Department.
 Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
 Monitor, guide and manage all employee related legal processes like Visa, Health Card, civil ID, medical insurance and employee personal files
 Periodically carry out the training need analysis through the training manager and review the annual training calendar and budget based on the outcome of TNA (Training Needs Analysis).
 Ensure the compliance of probation and performance appraisal for all employees.
 Develop succession planning for each key position.
 Annually review the compensation structure and the job descriptions.
 Other duties as assigned by the Managing Directors
Standards & Procedures:
 Maintain a positive and professional attitude in communication and dealing with all departments throughout the organization.
 Possess extensive knowledge about the company’s internal procedures.
 Follow-up on the smooth running of the department’s operations (Forms, Requests, Submission).
 Periodically evaluate the system and offer the department active contribution on updating and streamlining the internal procedures
 Assist in the hiring drive by screening, short listing and selecting employees for first interview
 Coordinate with local and overseas recruitment agencies to facilitate joining process of the selected employees
 Keep an up to date CV bank by position to further assist and speed up the hiring process for required positions
 Guide the selected candidates through the on boarding procedure from documents submission till joining date
 Keep an up to date files for all recruit’s status and estimate an adequate joining date
 Coordinate with the training manager to place joining dates and training schedules
 Assist the concerned party with the first orientation to all employees that join the company
 Manage the process for all employees leaving the company by providing necessary documentation and making sure all company belongings have been handed over.
 Frequently check and follow-up on employee attendance through the relevant software Payroll administration.
 Keep an up to date file containing all contract of employees and follow-up on renewals so that each employee has a valid contract running throughout his employment
 Follow-up on residency renewals
 Follow-up on passport renewals
 Follow-up on health cards renewals for all operations staff, or employees involved in food handling
 Follow-up on probation status for employees and set up proper reminders for their probation appraisals
 Coordinate between operations and finance the submission of employee of the month nomination and make sure they are provided with certificates and bonuses
 Data Entry for all relevant details per employee in order to keep the employee physical and digital files up to date
 Maintain accurate and sequential employee ID numbers as per the company guidelines
 Assist in tracking leaves, indemnity and relevant employee compensations
 Assist the H.O.D. in conducting the yearly performance appraisal program
 Assist in tracking sick leaves for all the organization
 Periodically track the company’s overall headcount by department
 Research and continually update knowledge about the labour law
 Ability to answer to employees on minor inquiries and help by directing them on the right track to solve their problems
Legal management:
 Coordinate with relevant departments to ensure that legal risks have been identified and appropriate courses of action taken
 Provide legal protection and risk management advice to the management especially on contract review
 Provide and interpret legal information, conduct training and circulate the appropriate legal requirements to the staff
 Review and draft contract, agreements and internal policies and ensure that they are in compliance with all constitutional entities or legal requirements
 Review and advise management on legal implications of internal policies and procedures
 Review progress litigation and communicate with external lawyers
 Formulate compliance check- lists to be used for the purpose of ensuring that all the information required is provided accordingly
 Continuously monitor the compliance with statutory obligations and advise management accordingly
 Review all contracts or any other documentation where the company has committed itself and assess legal implications that need to be brought to the executive
 Prepare, review and modify contractual instruments to assist and support various business activities
 Negotiate, review and draft documentation for business transactions
 Prepare and advise on necessary checklist to be adopted to ensure that the information is submitted on time

HR Manager

Mirus Catering company / Before Chocolate Cafe | Sharq - Kuwait

Responsibilities:
 Create company strategic recruitment and selection plan.
 Administrate the pay role for all employees.
 Resolve employee disputes related to salary and other monetary benefits and grievances and mediate workplace disputes.
 Develop procedures and system solutions to improve human resources data management.
 Evaluate company culture and provide recommendations on changes to accomplish company goals and objectives.
 Ensure all policies and procedures are developed, approved, communicated and administered to all employees.
 Manage, Monitor ,guide and manage all employee related legal processes like Visa, Health Card, civil ID ,medical insurance and employee personal files.
 Ensure the compliance of probation and performance appraisal for all employees.
 Annually review the compensation structure and the job descriptions.
 Follow-up on the smooth running of the department’s operations (Forms, Requests, Submission).
 Maintain the hiring drive by screening, short listing and selecting employees for first interview.
 Coordinate with local and overseas recruitment agencies to facilitate joining process of the selected employees
 Keep an up to date CV bank by position to further assist and speed up the hiring process for required positions
 Guide the selected candidates through the on boarding procedure from documents submission till joining date
 Keep an up to date files for all recruits status and estimate an adequate joining date
 Coordinate with the Branch manager after placing joining dates to their training schedules.
 Manage the process for all employees leaving the company by providing necessary documentation and making sure all company belongings have been handed over.
 Frequently check and follow-up on employee attendance through the relevant software
 Keep an up to date file containing all contract of employees and follow-up on renewals so that each employee has a valid contract running throughout his employment
 Follow-up on renewals of residency, passports and health cards
 Follow-up on probation status for employees and set up proper reminders for their probation appraisals
 Coordinate between operations and finance the submission of employee of the month nomination and make sure they are provided with certificates and bonuses
 Data Entry for all relevant details per employee in order to keep the employee physical and digital files up to date
 Maintain accurate and sequential employee ID numbers as per the company guidelines
 Tracking leaves, indemnity and relevant employee compensations
 Conducting the yearly performance appraisal program
 Tracking sick leaves for all the organization
 Research and continually update knowledge about the labour law
 Ability to answer to employees on minor inquiries and help by directing them on the right track to solve their problems.
 Other duties as assigned by the General Manager.

HR Coordinator

Bon Group / The Chocolate Bar | Salmiya - Kuwait

Responsibilities:
 Update employment file, monitor punctuality, workers attendance and computation of monthly Laborer wages.
 Responsible for all administrative.
 Types all necessary letters, documents, certificates, reports and outgoing memos related to the HR & Admin Department.
 Helping in Recruiting Process through Liaising with Recruiting Agencies / Web Sites / Advertisements.
 Prepare employment verification letters and answer employees' inquiries.
 Organize all Employee Files and arrange it in the filing cabinet or filing system.
 Prepare Salary certificates, maintain employee IN/OUT time on daily basis and send report to payroll section.
 All other duties assigned by Department Manager.

Admin Coordinator

The Sultan Center (TSC) | Dhajeej - Al Kuwait

Responsibilities:
 All administrative and governmental affairs work for the transfers, renewals, noc and cancellations and other administrative work and government.