- Book meetings and schedule events
- Order office stationery and supplies.
- Maintain internal databases.
- Submit expense reports.
- Keep employee records (physical and digital)
- Maintain a filing system for data on customers and external partners.
- Distribute incoming and outgoing mail.
- Prepare regular reports and presentations.
- Organize, store and print company documents as needed.
- Answer and redirect phone calls.
- Make travel arrangements.
- Handle queries from managers and employees.
- Update office policies and ensure compliance with them.
- Serve as the primary point of contact for mobile service providers, addressing inquiries and resolving issues in a timely manner.
- Collect and review mobile bills from various service providers.
- Verify billing accuracy, ensuring all charges are legitimate and properly documented.
- Maintain a comprehensive bill-tracking system to monitor expenses and identify cost-saving opportunities.
- Prepare monthly expense reports and analysis for management review.
- Address any billing discrepancies or issues promptly and effectively.
Bachelor's degree in business administration or relevant. Proven experience as an Administrator, Administrative Assistant or relevant role.Familiarity with office equipment, including printers and fax machines.Knowledge of office policies and procedures.Experience with office management tools (MS Office software, in particular).Excellent organizational and time-management skills.Strong written and oral communication skills.Problem-solving attitude with an eye for detail.