Vacancy No: 202026
Section/Unit: HR, Finance, Administration
Grade Level: 6
Supervisor: Administration Manager
No. of Post: 1
Duty Station: Abu Jubaiha - South Kordofan
Duration: 6 Months with 3 months trial period
Closing Date: 18 August 2026

Background

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Duties and responsibilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. 

Minimum Qualification, Skills and Experience Required

Education : Desirable finance, business or administration related diploma.

Experience : Essential previous working experience of at least two years in relevant jobs

                      Desirable experience in MSF or other NGOs in developing countries

• NB: Candidates from the humanitarian sector, including MSF, whose experience does not meet the requirements outlined in this job description will not be considered.

Application Requirements:

Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to: apply online here at the following link: Sudanjob.net

OR

Via hand delivery of the application to Labour Office,  in Abu Jubaiha.