Vacancy No: HOPE/2026/98
Grade Level: Grade 4 (out of 5)
Supervisor: Country Director
No. of Post: 1
Duty Station: Port-Sudan with visit to field at state level
Duration: 12 Months
Closing Date: 11 Oct 2026

Background

HOPE, Port-Sudan Office

Job Announcement

Terms of Reference (TOR)

27 Sep 2026

No. HOPE/2026/98 

Job Title: Senior HR and Admin Officer

Base: Port-Sudan with visit to field at state level.

Location: Port-Sudan.

Start Date: Immediately.

Contract Duration: 12 Months.

Gross Salary: 1500 USD (the payment will be in SDG currency).

Grade level: Grade 4 (out of 5)

Reporting to: Country Director.

Job application deadline: 11 Oct 2026

Duties and responsibilities

Major Functions/ Responsibilities: 

Recruitment, Selection, and Induction

• Ensure that all recruitments follow HOPE Recruitment and HR Policy.
• Communicate all open and announced positions internally and/or externally.
• Lead recruitment process with Hiring Managers/ Coordinators to respect the different steps; long-listing, short-listing, scheduling, and organizing written tests, interviews, and selection.
• Develop and maintain efficient collaboration with HAC, local authorities or/and Labor Department and involve their representatives in each recruitment process.
• Ensure that all the requirements for recruiting staff, including screening, and background reference check, is met prior to making an offer to the selected candidate. 
• Ensure and Support HR Officers and Field Coordinators that all new staff is involved in an induction meeting.
• Ensure and Support HR Officers and Field Coordinators that all new hires have a clear understanding of all HOPE HR policies and procedures.
• Provide full support to HR staff in terms of recruitment and onboarding when necessary.

HR Operation:

• Ensure and Support HR Officers and Field Coordinators that all staff records/ timesheet filled and signed properly & Collect staff records for payroll on monthly basis as well as records annual leave for all staff.
• Support HR and Admin Officers and Field Coordinators to be responsible for staff weekly meeting records.
• Maintain or/and support the HR Officers to maintain the group Working Record (Time sheet).

HR Administration

• Make or/and support the HR Officers to make and process all contracts requests coming from the field and approval.
• Make or/and support the HR Officers to make and process for termination and resignation of staff.
• Support field staff with advice on appropriate contract types when necessary.
• Collection or/and support the HR Officers to Collection of the staff files (soft and hard copies).
• Ensure or/and support the HR Officers to ensure that the staff information include contact list is updated.
• Create or/and support the HR Officers to create personnel files for new hires.

Finance related to social insurance and Income taxes:

• Check/ make the monthly payroll of the staff and requesting the relevant accountant to transfer salaries to each staff.
• Make or/and support the HR Officers to be Responsible to requesting monthly payment for social insurance and Income taxes withheld from staff.
• Make or/and support the HR Officers to be Responsible to process social insurance related issues for staff. 

Administration:

• Make or/and support the HR Officers to be Responsible for the maintenance of the office facilities including Equipment's, etc..
• Make or/and support the HR Officers to be Responsible for the office operation cost at HQ Office.

Others

• Preparation of monthly and quarterly HR Report.
• Apply and maintain the HR documentation system, in HQ and Field offices.
• Any other task or responsibility determined by management of HOPE.

Minimum Qualification, Skills and Experience Required

Minimum Qualification, Skills and Experience Required: 

1. At least 5 years of related experience in a similar position in HR, Business Administration or relevant;
2. At least 3 years of experience working for non-governmental organizations;
3. Education: University degree in Business Administration;
4. Bachelor's Degree required; Master’s Degree preferred;
5. Strong ability to work independently, manage multiple tasks effectively, organize work, meet deadlines, maintain composure, prioritize and ability to work under pressure, coordinate multiple tasks and maintain attention to detail, good analytical and report writing skills;
6. Fluent written and oral communication skills in English Language; 

Requirements: 

1. Job application Letter to outline applicant motivation and why you believe you are qualified for this position

2. CV including two (2) personal references. 

3. Certificates that supporting CV. 

The above documents must be sent to HR in Port-Sudan via e-mail of [Click to show email]