Reports To: Finance Department
Job Summary: Currently looking for a temporary Executive Coordinator to the finance department from April – June tentatively.
Key Responsibilities:
• Manages the scheduling and coordination of departmental meetings and group activities
• Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance
• Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices
• Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses
• Orders and distributes stationary, letter heads and business cards as per requirement
• Receives all visitors and informs the required colleague with the department of the visitor’s arrival
• Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery
• Maintains a contact list of all colleagues to effectively manage colleague communication
• Assist in preparing documents for management in a timely and accurate manner
• Organizes department files and records and is the custodian of all business related contracts and correspondence
• Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, files contracts and follows-up on behalf of staff
• Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested
• Performs other responsibilities and tasks as required or as directed by department head from time to time
Skills
· Bachelor's degree in any relevant field
· Requirement open for Bilingual Female Candidates
· Able to join Immediately
· Required 2+ years of experience in the relevant field