office manager Jobs - Al Jazirah Sudan

<p>Vacancy No: HI0012<br>Section/Unit: Operations<br>Grade Level: Bachelor's<br>Supervisor: No<br>No. of Post: 1<br>Duty Station: Al Jazirah<br>Duration: 6 months<br>Closing Date: 27 Oct 2026</p><h4>Background</h4><p><br><strong>The&nbsp;organization</strong></p><p>&nbsp;</p><p>Our vision: Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.</p><p>Our mission: HI is an&nbsp;independent&nbsp;and impartial&nbsp;aid organization working in situations&nbsp;of&nbsp;poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.</p><p>HI works in around sixty&nbsp;countries in emergency, reconstruction, chronic&nbsp;crisis and development contexts. Founded in 1982 and a co-recipient of the 1997 Nobel Peace Prize, the organization has been working alongside vulnerable populations, in particular people with disabilities. Today, more than 4,500 people, including 3,500 national field staff and 300 international staff, work for HI in a wide range of contexts, implementing more than 400 projects in over 60 countries.</p><p>&nbsp;</p><p><strong>Humanity&nbsp;&amp;&nbsp;Inclusion&nbsp;in Sudan</strong></p><p>&nbsp;</p><p>HI has initiated its programmatic response to the Sudan crisis in January 2024. Together with a Sudanese NGO, we provide physical and functional rehabilitation as well as mental health &amp; psychosocial support&nbsp;in health centers and communities. HI is further leading disability inclusion mainstreaming at humanitarian coordination level.</p><p>HI is scaling up its intervention in Sudan while expanding its programmatic and geographical scope, to respond to the catastrophic humanitarian crisis affecting Sudan</p><p>&nbsp;</p><p><strong>Role:</strong></p><p>&nbsp;</p><p>Under the supervision and technical guidance of the Inclusion Specialist, the Inclusion Technical Officer (TO) supports the implementation of HI’s mandate in Sudan by advancing disability inclusion across Inclusive Humanitarian Action (IHA) initiatives of HI.<br>The Inclusion TO contributes to the quality and integration of disability inclusion across sectors by supporting program teams and partners to mainstream inclusive approaches in line with HI standards and global frameworks. This includes strengthening capacities on disability inclusion, promoting meaningful participation of persons with disabilities, and supporting accessibility improvements and barrier reduction in service delivery.<br>Working as part of the Inclusion Unit, the Inclusion TO coordinates closely with program and technical teams to ensure consistency and technical quality across projects. The role contributes to the design, implementation, and monitoring of inclusion interventions.<br>Regular field engagement is required to support implementation, provide technical guidance, and ensure improved access to services and participation of persons with disabilities across interventions.</p><h4>Duties and responsibilities</h4><p><strong>The Duties and responsibilities may include but not limited to:</strong>&nbsp;</p><ol><li>1. Stakeholder Engagement, Mapping and Partnerships&nbsp;</li><li>Work in coordination with the Inclusion Specialist to support stakeholder engagement, mapping, and partnership development across programes.</li><li>a) Contribute to stakeholder mapping and engagement<ul><li>Contribute to the mapping and analysis of relevant stakeholders including OPDs, CSOs, women-led organizations, service providers, and other humanitarian actors across target locations;</li><li>Ensure representation of diverse groups and actors, including organizations representing women and girls with disabilities, youth, and persons with different types of impairments;</li><li>Support the updating and use of mapping data to inform inclusive programming across sectors, under the guidance of the Inclusion Specialist.</li></ul></li><li>b) Support Capacity and Needs Assessments&nbsp;(Under the guidance of the Inclusion Specialist)</li></ol><ul><li>Contribute to the design and implementation of capacity and needs assessments with stakeholders (including OPDs, partners, and service providers) to identify gaps in disability inclusion and inclusive service delivery;</li><li>Ensure participatory approaches are applied, capturing perspectives of diverse persons with disabilities;</li><li>Support the use of assessment findings to inform program adaptation and technical recommendations.</li></ul><ol><li>c) Contribute to action planning and inclusive programming&nbsp;(Under the guidance of the Inclusion Specialist)</li></ol><ul><li>Support the co-development of tailored action plans with relevant stakeholders to strengthen disability inclusion across program activities;</li><li>Ensure integration of accessibility, participation, and inclusion considerations into planning processes;</li><li>Contribute to defining realistic objectives, indicators, and expected outcomes aligned with project and mission priorities.</li></ul><ol><li>d) Support partnerships and collaboration processes</li></ol><p><i>With support from relevant HI’s departments,&nbsp;</i></p><ul><li>Contribute to the development and follow-up of partnerships with OPDs and other stakeholders in coordination with program and support teams;</li><li>Support monitoring of partnership implementation, ensuring alignment with HI partnership principles and program objectives;</li><li>Promote meaningful participation of persons with disabilities across project cycles.</li></ul><p>&nbsp;</p><ol><li>2. Capacity&nbsp;Strengthening of Stakeholders and Program Teams</li></ol><p>Contribute to and support the Inclusion Specialist in strengthening the capacities of stakeholders and program teams on disability inclusion and inclusive approaches.</p><ol><li>a) Capacities strengthening of stakeholders<ul><li>Contribute to the design and implementation of capacity strengthening plans for OPDs, partners, and community actors based on identified needs;</li><li>Support delivery of trainings, coaching, and mentoring on disability inclusion, accessibility, and inclusive programming approaches;</li><li>Promote participation of persons with disabilities in decision-making processes.</li></ul></li><li>b) Technical support to program implementation<ul><li>Support program teams and partners in integrating disability inclusion across project activities under the guidance of the Inclusion Specialist;</li><li>Contribute to the application of tools and approaches such as accessibility assessments, barrier analysis, and referral mechanisms;</li><li>Support identification and implementation of actions to reduce barriers in service delivery across sectors.</li></ul></li><li>c) Coordination, networking and advocacy support<ul><li>Support engagement with stakeholders including OPDs, humanitarian actors, and relevant coordination platforms to promote disability inclusion;</li><li>Contribute to strengthening collaboration and knowledge sharing among stakeholders;</li><li>Support dissemination of inclusive approaches, tools, and key messages across programmes.</li></ul></li></ol><p>&nbsp;</p><ol><li>3. Monitoring, Learning and Documentation</li><li>Project reporting, Monitoring and Evaluation (M&amp;E) Support – Identify and Document Good Practices<ul><li>Contribute to documentation, reporting, and learning processes in coordination with the Inclusion Specialist.</li><li>Actively engage with selected Organizations/OPDs to collect, analyze and document good practices&nbsp;from selected organizations and other relevant stakeholders, ( if relevant)</li><li>Identify and support advocacy strategies based on evidence;</li><li>Contribute to document lessons learned, quality evaluation, and outcomes compliance with HI inclusion strategy, etc.</li><li>Conduct regular field visits to provide guidance and recommendations and build effective working relationships.</li></ul></li></ol><p>&nbsp;</p><ol><li>4. Internal Technical Support on Disability Inclusion</li><li>Contribute to provide HI’s internal technical support and guidance on Disability-Inclusion<ul><li>Work under the technical guidance of the Inclusion Specialist to ensure coherence, quality assurance, and alignment of disability inclusion approaches across IHA, interventions.</li></ul></li></ol><p><strong>Internally:</strong></p><ul><li>Contribute to strengthen impact of projects in regard to disability-inclusion and inclusive programming (especially on engaging with OPDs);</li><li>Contribute to building the capacities of program teams&nbsp;on how to meaningfully engage with OPDs within programming and provide clear guidance and recommendations;</li><li>Support awareness-raising among field teams on disability inclusion as a cross-cutting component <i>(alongside gender, age, and protection considerations)</i>;</li><li>Promote the operationalization of the IASC Guidelines on the Inclusion of Persons with Disabilities in Humanitarian Action within program activities.</li></ul><p><strong>Other Duties:</strong></p><p>Perform any other relevant tasks as assigned by the Line Manager in line with the needs of the mission and program priorities.</p><p><strong>Key Internal and External Relationships</strong></p><p>The Inclusion Technical Officer works in close collaboration with internal teams and external stakeholders to ensure effective implementation of disability inclusion across programmes.</p><p><strong>Internal coordination</strong></p><ul><li>Inclusion Specialist (technical supervision and guidance)</li><li>Programme Managers and Field Coordinators</li><li>Rehabilitation, Protection, MHPSS and other technical units</li><li>MEAL and IM teams</li><li>Operations teams (Logistics, Finance, and HR)</li><li>Other programme staff involved in inclusive programming and service delivery</li><li>HI HQ Teams, as required.</li></ul><p><strong>External coordination</strong></p><ul><li>Organizations of Persons with Disabilities (OPDs) and disability networks</li><li>Community-based organizations and civil society actors</li><li>Relevant government authorities and service providers</li><li>Humanitarian partners, clusters, working groups, and coordination mechanisms</li><li>Other organizations working on disability inclusion, protection, and social inclusion</li><li>The Inclusion Technical Officer contributes to strengthening collaboration with these stakeholders in order to promote inclusive humanitarian action, to ensure meaningful participation of persons with disabilities in programming and decision-making processes.</li></ul><h4>Minimum Qualification, Skills and Experience Required</h4><figure class="table"><table><tbody><tr><td><strong>Qualification(s):</strong></td><td><ul><li>Minimum bachelor's degree in social sciences, development studies, public health, humanitarian studies, or disability related fields.</li><li>Strong understanding of international disability rights frameworks and policies, including the United Nations Convention on the Rights of Persons with Disabilities (UNCRPD) and the IASC Guidelines on the Inclusion of Persons with Disabilities in Humanitarian Action.</li><li>Demonstrated understanding of inclusive humanitarian action and disability mainstreaming approaches across humanitarian or development programmes.</li></ul></td></tr><tr><td><p><strong>Experience</strong></p><p>(type&nbsp;and&nbsp;amountof&nbsp;experience):</p></td><td><ul><li>Demonstrated experience in the disability inclusion sector, including engagement with Organizations of Persons with Disabilities (OPDs) and maintaining networks with relevant stakeholders.&nbsp;</li><li>Minimum of 3 years of professional experience in disability inclusion, protection, gender equality, social inclusion, or human rights programming, preferably in humanitarian or development contexts. &nbsp;</li><li>Proven experience working with international and/or national NGOs, including collaboration and partnership with OPDs and civil society actors.&nbsp;</li><li>Strong understanding of barriers faced by persons with disabilities and practical approaches to promote inclusive and accessible programming across sectors.&nbsp;</li><li>Experience in designing and/or delivering training, facilitation, and capacity-building initiatives related to disability inclusion or social inclusion.&nbsp;</li><li>Experience contributing to coordination, advocacy, and partnership-building efforts to strengthen disability inclusion within programmes and systems.</li></ul></td></tr><tr><td><p><strong>Skills</strong></p><p>(knowledge,&nbsp;abilities&nbsp;required for the&nbsp;position, refer to skills&nbsp;repository&nbsp;document):</p></td><td><ul><li>Fluent in English &amp; Arabic with excellent written and verbal communication skills.</li><li>Excellent communication, facilitation, and interpersonal skills.</li><li>Demonstrated ability to deliver training, mentoring, and coaching to humanitarian staff, community actors, and OPDs.</li><li>Ability to work independently, manage priorities, and take initiative under minimal supervision.</li><li>Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint).</li><li>Strong understanding of and commitment to disability inclusion and rights-based approaches.</li><li>Knowledge of disability data collection and analysis approaches, including familiarity with disability-disaggregated data and tools such as the Washington Group Questions (WGQ), is an asset.</li><li>Knowledge of accessibility principles, inclusive programming approaches, and participatory engagement with persons with disabilities.</li></ul></td></tr></tbody></table></figure><p>Please submit your application through the online application form below:</p><p>&nbsp;</p><p>https://docs.google.com/forms/d/e/1FAIpQLSdUuqZq7FmSVMWvVHVbFVhwWlrM0R0-q9CtsQcz0Yxe4LKRoA/viewform?usp=dialog</p><p>&nbsp;</p><p>&nbsp;</p><p>Please note:</p><ul><li>Academic &amp; employment certificates are not required in the application, but will be requested later, only for the applicants shortlisted</li><li>Only shortlisted applicants will be contacted for a written test / interview</li><li>HI has a salary grid for all positions, hence as most NGOs HI does not negotiate salaries, but selected applicants are offered a salary based on the set level per Position and factoring experience based on length of employment in similar positions</li><li>Please ensure you will be able to provide references from</li><li>your latest 2 line managers and</li><li>your latest 2 employers HR department (verification of absence of misconduct).</li><li>These references will be requested only from the applicants which will be shortlisted.</li></ul>

<p>Vacancy No: 2<br>Report to: Regional Head of Finance and Administration<br>Salary Range: Full time contract / 400 - 500 USD<br>Section/Unit: Finance and Admin Unit<br>Grade Level: 3<br>Supervisor: Operations Manager<br>No. of Post: 1<br>Duty Station: El-Gezira, Sudan<br>Duration: For an initial period of six (6) months with the possibility of extension.<br>Closing Date: 25 Oct 2026</p><h4>Background</h4><p><strong>The Accountant manages financial records, reconciliations, compliance, and audit readiness in line with SIHA and donor requirements.</strong></p><h4>Duties and responsibilities</h4><ul><li><strong>Maintain accurate and up-to-date accounting records for all financial transactions in accordance with SIHA financial policies, accounting standards, and donor requirements.&nbsp;</strong></li><li><strong>Record financial transactions in the accounting system, ensuring correct coding, classification, and allocation to relevant projects and cost centers.&nbsp;</strong></li><li><strong>Prepare and post journal entries, accruals, adjustments, and other accounting transactions as required.</strong></li><li><strong>&nbsp;Conduct monthly bank reconciliations and investigate any discrepancies to ensure the accuracy of financial records.&nbsp;</strong></li><li><strong>Reconcile balance sheet accounts including cash, advances, payables, receivables, and other relevant accounts on a regular basis.</strong></li><li><strong>Manage petty cash records and ensure all cash transactions are accurately recorded, reconciled, and supported by appropriate documentation.&nbsp;</strong></li><li><strong>Verify payment documentation prior to processing to ensure completeness, mathematical accuracy, and compliance with accounting requirements.&nbsp;</strong></li><li><strong>Prepare monthly accounting schedules and supporting documents required for financial reporting and management review.&nbsp;</strong></li><li><strong>Maintain organized filing systems for accounting records, vouchers, bank documents, and supporting financial documentation.</strong></li><li><strong>Monitor outstanding advances and receivables, follow up on settlements, and ensure timely reconciliation of all balances.&nbsp;</strong></li></ul><h4>Minimum Qualification, Skills and Experience Required</h4><ol><li><strong>Bachelor's degree in accounting, Finance, Business Administration, or related field.&nbsp;</strong></li><li><strong>At least three years of relevant accounting or financial management experience.&nbsp;</strong></li><li><strong>Knowledge of accounting, reconciliations, compliance, audits, accounting software, and Excel.&nbsp;</strong></li><li><strong>Integrity, accuracy, confidentiality, and strong analytical and communication skills; NGO experience or professional certification is an advantage.</strong></li></ol><p>I<strong>nterested candidates should submit application materials via the link:&nbsp;</strong></p><p><br><a href="https://airtable.com/appZiq6ztxzJszaiJ/shrs4CxHzCWMbn5zv"><strong>https://airtable.com/appZiq6ztxzJszaiJ/shrs4CxHzCWMbn5zv</strong></a><strong> not later than October 25, 2026 </strong><i><strong>(shortlisting will be done on a rolling basis</strong></i><strong>).</strong></p><p><br><strong>SIHA Network is an equal opportunity employer committed to diversity, equity, and inclusion. We&nbsp;</strong><br><strong>strongly encourage applications from women, particularly those from Sudan and the Horn of Africa.&nbsp;</strong><br><strong>Individuals with lived experience relevant to our work, particularly in humanitarian and conflict&nbsp;</strong><br><strong>settings. SIHA is dedicated to creating a safe and inclusive working environment grounded in feminist&nbsp;</strong><br><strong>principles, and we do not tolerate discrimination or harassment of any kind.</strong></p>